Fixed Asset Management


Rfid Asset Management

Mobile Technology

Fixed assets, also known as a non-current asset or as property, plant, and equipment (PP&E), is a term used in accounting for assets and property which cannot easily be converted into cash. This can be compared with current assets such as cash or bank accounts, which are described as liquid assets.

Fixed assets management is an accounting process that seeks to track fixed assets for the purposes of financial accounting, preventive maintenance, and theft deterrence.

Many organizations face a significant challenge to track the location, quantity, condition, maintenance and depreciation status of their fixed assets. A popular approach to tracking fixed assets utilizes serial numbered Asset Tags, often with bar codes for easy and accurate reading. Periodically, the owner of the assets can take inventory with a mobile barcode reader and then produce a report.

Off-the-shelf software packages for fixed asset management are marketed to businesses small and large. Some Enterprise Resource Planning systems are available with fixed assets modules.

Some tracking methods automate the process, such as by using fixed scanners to read bar codes or - better - by attaching a radio-frequency identification (RFID) tag to an asset.



For this purpose we developed RF-INVENTORY

The system - fully developed by ID EST - uses RFID HF or UHF smart labels that allow to store much more infos than traditional barcode one.

We can encode infos such as: acquiring data, depreciation, owner, supplier, price and so on.


RF-INVENTORY is built by 3 parts:

1. Asset classification and record

2. Rfid label Print-Encode and Apply

3. Inventory


Phase 1: Asset Classification

In this phase, the asset manager has to register every asset in a database or inside the Company's informative system. Any records must be put in a row of a Excel table or Sql one, filling with the information field of interest. For example we can add for any asset an "asset-id" a "price" a "date-of-purchase" etc. etc...

RF-INVENTORY is capable to import data from any existing database such as text, MS Excel table, MS ACCESS, SQL, Oracle, Postgres or any other DB manager of commercial use.

Phase 2: Rfid Label Printing and Encoding

Once we have put our data in our informative system, the RF-INVENTORY is ready to make a Rfid tag for any asset. Thanks to a RFID label printer, that's able to print the graphic layout of our label, the variable data such as barcode, id, name of the asset and so on, the printer can encode the same information in the RFID chip inside the smart label.

With a unique printing&encoding process we build a mini-database on the RFID label, that is going to be attached on every fixed asset.

Phase 3: Inventory

The Inventory procedure is made up using a Consumer PDA equipped with RFID Reader or with a Rugged PDA with Mobile Operating System, Wi-Fi, Barcode scanner and RFID reader.

The RF-INVENTORY is able to:

- collecting and inventoring any asset

- create a new asset

- logically manage the movement from one building/office to another

- updating information with central DB, with Wi-Fi or Gprs

- performing query for building, asset description, cost, owner....

- delete an asset

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